HomeAid National Capital Region
Director of Events
Reports to: HomeAid National Capital Region CEO
About HomeAid National Capital Region: HomeAid National Capital Region is a charitable 501(c)3 non-profit organization founded in 2001 as the philanthropic arm of the Northern Virginia building industry, and serves as a local chapter of HomeAid America. HomeAid believes everyone is deserving of dignity and hope, and for individuals and families struggling with the uncertainty of finding a place to sleep at night and access to programs that support getting back on their feet, the security that comes with having a roof over one’s head and access to critical wraparound services will allow them to focus on the issues that caused them to become homeless in the first place. In our twenty-year history, HomeAid NCR has made a difference in the lives of over 196,000 individuals and families experiencing homelessness or who would otherwise be homeless in Northern Virginia and beyond. HomeAid makes the right match between our partners in the homebuilding industry who donate time, labor, materials, and expertise and nonprofit renovation and build needs—and manages these construction projects to reduce the financial and staff time burden on nonprofits so that they can focus on direct interventions with clients experiencing homelessness. Our work makes the entire system of safety net nonprofits more sustainable.
Through HomeAid’s Program, the core of our mission, HNCR builds and renovates housing and programmatic facilities at a 30-100% savings thanks to the generosity of our professional Builder Captains and Trade Partners. To ensure everyone involved benefits from working with us, HomeAid manages the entire project beginning to end. From the initial pairing of non-profit and professional building industry partners, to handling building and county codes, to architecture and monitoring construction timeline and communication between all parties involved, and everything in between, HomeAid is there to make sure the projects finish on time and well under budget in most cases. This savings enables the service providers to improve and expand their facilities while focusing their limited resources on critical programming and wraparound services necessary to help clients become self-sufficient and move beyond homelessness and trauma.
Summary of Position: HomeAid NCR seeks a Director of Events with solid event management and leadership experience, preferably within the local nonprofit industry. The ideal candidate would also have a basic understanding of homeless shelter and continuum of care operations, effective volunteer recruitment and general supervision skills, an understanding of how public/private sector collaborations are created and extensive project management experience. EVent budgeting, financial knowledge and experience with data collection and reporting methodologies are also desired.
Compensation and Benefits: We offer insured benefits of Medical, Dental, Vision, Prescription Drug, Short Term Disability, Long Term Disability, and Life Insurance at no cost to the employee (family members can be added to the plan at employees cost). We offer a flexible work environment including a 37.5 hour work week, Paid-Time-Off, and professional development opportunities.
Primary Responsibilities:
Event Coordination & Planning
- Manage full production and planning of annual Gala & Auction event; serve as a member and the lead of the event Committee;
- Co-Chair Event/Procurement Committees: Which will include scheduling committee meetings and preparing meeting materials; encouraging and supporting the committee to meet event financial and attendance goals, manage and track all procurement items for the Silent Auction; manage volunteers and provide on-site support during event; manage all pre & post-event marketing, acknowledgments and financial reconciliations. Work in collaboration with event Auctioneer to fully manage Registration Software.
- Plan and organize all other annual events such as the Builder & Trade Partner BBQ, our annual golf tournament and Top Golf Event; which includes, but is not limited to; recruiting volunteers to assist in planning and on-site activities as needed; provide support on-site for events and coordinate on-site responsibilities for staff. Managing all logistics and marketing pre and post event. Handling all registration and assisting the CEO with all sponsorship needs.
- Coordinate staff volunteers and assist with any logistics needed for several third-party events throughout the year
- Manage all thank you letters and donor acknowledgements related to events
- Create and maintain event reports including Registration, Sponsorships and Procurement items, advertising and other reports as needed
- Responsible for preparing as well as managing all event specific budgets as part of the greater organizational budget
- Applying metrics to event outcomes to allow us to continue appropriate growth and make changes as needed.
- Manage, prepare and schedule all marketing and promotion of HomeAid events
- Arrange for and manage vendor services for all events. Serve as the point-of-contact for all HomeAid events
- Update database and event spreadsheets with all relevant information such as attendee registration, sponsors, and other data from event
- Interview, hire, and supervise interns.
- Manage Part time Events Assistant.
- Other event responsibilities may be assigned
Community Engagement
- Plan and grow our Community Engagement Programs which includes our Builders for Babies Diaper/wipe program, our volunteer days called Care Days and our Home Essentials Program (including partnership with the Lamb Center).
- Coordinate all logistics pertaining to these events including warehouse space, partner outreach for needs, delivery, ordering supplies etc.
- Manage and execute all marketing and promotion for community engagement programs.
- Recruit, manage and retain volunteers as it pertains to these programs.
Travel:
- Attend all HomeAid events, third party events, and other events as needed.
- Visit event sites as needed.
- Other local travel to pick up items and for meetings as needed.
QUALIFICATIONS AND SKILL REQUIREMENTS:
- Understanding and passion for HomeAids mission.
- Minimum five years’ experience with a non-profit organization in the areas of fundraising, marketing, special events. Higher Education/Bachelor’s degree preferred.
- Must be highly organized, and able to multi-task in a fast-paced work environment with attention to detail.
- Must be comfortable with and proficient in managing people as well as delegation of tasks to both staff and volunteers
- Excellent written and oral communications skills; must be proficient and concise
- Must be willing and able to make brief presentations and/or speak in front of small groups.
- Must be able to work on your own with little supervision.
- Experience leading volunteers and committee members
- Highly organized, intuitive and detail oriented
- Must have a positive attitude and be a team player.
- Ability to relate to people from various backgrounds, experiences, and professions.
- Ability to be flexible and adapt to a changing schedule of activities.
- Considerable computer proficiency (Microsoft Office Suite and internet searches) including use of DonorPerfect or similar fundraising database a plus; familiarity with WordPress, Constant Contact, and EventGives or similar also desirable.
- Must be available to work some evenings and weekends, as needed to attend events.
- Must demonstrate initiative, superb attitude, and dedication to serving all stakeholders.
This is a great opportunity for someone who enjoys a fast-paced work environment, is able to manage multiple projects at one time, and wants to gain valuable experience in the local non-profit community. HomeAid provides a unique opportunity for someone to play a direct role in helping us serve the thousands of homeless families and individuals in the DMV while working in a fun, exciting and supportive environment. Learn more about our work at www.homeaidncr.org.est rates.
Compensation and Benefits:
We offer insured benefits of Medical, Dental, Vision, Prescription Drug, Short Term Disability, Long Term Disability, and Life Insurance at no cost to the employee (family members can be added to the plan); and retirement plan. We offer a flexible work environment including a 37.5 hour work week, Paid-Time-Off, and professional development opportunities.
This is a great opportunity for someone who enjoys a fast-paced work environment, is able to manage multiple projects at one time, and wants to work at a small nonprofit. HomeAid provides a unique opportunity for someone to play a direct role in helping us serve the thousands of homeless families and individuals in Northern Virginia while working in a fun, exciting and supportive environment.
To Apply:
Send a cover letter and resume to info@homeaidncr.org. Resumes without a cover letter will not be considered.
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